Backing up your Work

It is important to make sure that you have copies of all of your files before you leave college. Screenshots are from an admin account but apply to both staff and student accounts.

Downloading your Files:

The quickest way to get your OneDrive content is to download all the files as a zip file. Open your OneDrive in a browser (we recommend Chrome) and then click the 'Select All' button at the top of the screen. You won’t see this button until you hover the mouse over it.

After you click the select all button the menu bar changes (this is a called a context sensitive menu) and you will see the download button.

Click the download button and it will start to download all of your files as a zip file. Once the zip file has downloaded, right click the zip file and choose 'show in folder'.

You can then copy the zip file to your own storage location such as a USB memory stick, or upload it to your own personal cloud storage site such as DropBox, iCloud or Personal OneDrive. You will need to unzip the file to access the content.

Guidance:

Depending on the size of your OneDrive, downloading all of the files in one go might take quite a long time. If you have a lot of files, organised into folders, we suggest download each folder as a separate zip file. You could do this over a period of a few days.

Using drag and drop

Note, this method ONLY works in Internet Explorer and can be a bit temperamental. Not recommended for large OneDrives unless you use the one folder at a time method mentioned above. Open Internet Explorer and go to your OneDrive.

Click the view button in the top right-hand corner of the screen and choose View in File Explorer. This opens a file explorer window showing you your files. Select the files you want and drag them to a USB Memory stick. You will only be able to add these to another cloud storage site if the destination site allows drag and drop for uploading files.

Need help backing up your work? Click here to create a help ticket.